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DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT ____________________________________________________________________________ CD ANSWER SOFTWARE DOCUMENTATION INTERNATIONAL MONETARY FUND Washington, D.C. Copyright 1991 The following CD Answer Documentation explains how to use the CD Answer retrieval software for the International Monetary Fund (IMF) CD-ROM publications. The Documentation is designed for the user who is relatively new to personal computer software and to CD-ROM applications. The information in this product may be copied or redistributed only within the explicit permissions granted in the license agreement for the product which may be found in the printed booklet that accompanies this CD- ROM disk. CD Answer (tm) Retrieval Software (c) Copyright 1987, 1991 by Dataware Technologies, Inc. All Rights Reserved Chapter 1 - INTRODUCTION ____________________________________________________________________________ This chapter describes the structure of the documentation and the terminology, symbols and characters used. 1.1 Structure of the Documentation Chapter 1 - Introduction. The Introduction describes the terminology, symbols and characters used in this documentation. Chapter 2 - Installation and Start-Up. This chapter describes the installation procedures for the IMF CD-ROM publications and how to start the programs associated with these publications. Chapter 3 - Search Strategies. This chapter introduces the commands and options used in formulating searches. It includes an explanation of logical connectors, operators and search parameters. Chapter 4 - Display, Print and Export. This chapter describes the different options for displaying, printing, and exporting retrieved documents. 1.2 Special Symbols, Keys and Terminology Throughout this document the <> symbols will be used to indicate the individual special keys on your personal computer keyboard (e.g. <Esc> indicates the Escape key). The following terms, symbols, and keystrokes are used throughout the documentation: Search Strategy This term refers to the group of criteria for searching in a database. For example, a search strategy may consist of a combination of words, numbers, and logical connections. Command Menu The Command Menu is a bar at the top of the screen that contains the available commands for the current operation. Search Mask The Search Mask is the window from which you execute your search strategy. It is the main window of the IMF CD-ROM publications. Menu Options Each Command Menu or sub-menu can include multiple menu options from which to choose. When you select a menu option, you will either execute a program function or open a sub-menu with new options. Menu Windows Sub-menus are shown in the form of a menu window that is displayed on top of the existing screen. Operators Operators are symbols that have a special function inside a field. A logical operator (such as AND) between two terms results in a logical connection between the terms. Help Function The IMF CD-ROM publications contain a help program that gives you information about your current program activities. This help text can be called up at any time using the F1 key. Tab With the tab key you can switch between the window on the screen and the Command Menu. You choose a command from within the Command Menu by using the arrow keys and pressing <Enter>. The chosen command is then executed. <Enter> The enter key executes a command or confirms an entry. Arrow keys The arrow keys move the cursor on the screen one character in the indicated direction. <Esc> The Escape key performs two functions: it deletes the contents of the field in which the cursor is located; and it brings you back to the previous program level. For example, if an error window appears on the screen, you can close it with Escape. <Spacebar> The spacebar is used to open a window containing further menu choices, to toggle between menu choices, or to cycle through a series of display masks. <PgUp>, <PgDn> These keys move the cursor one page up or one page down. They are primarily used to quickly look through documents or lists. <Home>, <End> These keys bring the cursor to the beginning or end of a row, a list, or a document. <Backspace> The backspace key deletes the character to the left of the cursor. <Ctrl> and This key combination deletes the entire row in which the <Backspace> cursor is located. Hold down the control key while you press backspace. <Ctrl> and Moves the cursor one word to the right in search <R arrow> screens, and scrolls the screen to the right in display screens. <Ctrl> and Moves the cursor one word to the left in search screens, <L arrow> and scrolls the screen to the left in display screens. <Delete> The delete key deletes the character marked by the cursor. <Insert> The insert key changes between insert mode, in which the characters to the right of the cursor are pushed to the right as you type, and overstrike mode, in which the newly typed characters take the place of the characters to the right as you type. Note: The individual keys on your keyboard may have slightly different labels. Chapter 2 - INSTALLATION AND START-UP ____________________________________________________________________________ 2.1 System requirements The following is the minimum configuration required for running the IMF CD- ROM publications. The data retrieval speed of the IMF CD-ROM publications is partially dependent on the hardware. In general, the more memory and hard disk capacity you have, the better performance you will experience. Computer: IBM XT\AT\PS2 or 100% compatible with at least 640 KB memory, approximately 2.5 MB hard disk space, and a CD-ROM drive with appropriate controller and interface cable from any manufacturer that provides a High Sierra or ISO 9660 compatible device driver (users may note that the software only requires 1.3 MB hard disk space, the remaining space is needed for temporary files created during the operation of the application). Operating System: MS DOS version 2.2 or higher. Other Software: Microsoft CD-ROM Extensions. 2.2 The CD-ROM package. The IMF CD-ROM disk is self contained in that it includes all the data, programs, and documentation associated with the IMF application. In order to access the CD-ROM disk as if it were a DOS visable hard disk it will be necessary to install Microsoft CD-ROM Extensions (see section x.x below). The directory of the CD-ROM disk should be similiar to the directory of the September 1991 issue of the IFS CD-ROM which follows: Volume in drive I is IFS_001 Directory of I:\ DISK1 <DIR> 8-26-91 2:19p IFS_DC00 ENG 370 8-25-91 10:09a IFS_DC00 FRA 327 8-25-91 10:10a IFS_DC00 SPA 354 8-25-91 10:11a IFS_DD00 81846272 8-23-91 4:34p IFS_DF00 2104 6-11-91 4:14p IFS_DF00 ENG 2104 6-11-91 4:01p IFS_DF00 FRA 2104 6-11-91 4:02p IFS_DF00 SPA 2104 6-11-91 4:14p IFS_DH00 8436 8-25-91 9:36a IFS_DI00 262144 8-23-91 4:34p IFS_DR00 151552 8-25-91 9:36a IFS_DT00 10296 8-23-91 4:34p IFS_DX00 14942208 8-25-91 9:36a INSTALL <DIR> 8-26-91 2:19p INSTALL EXE 88777 2-20-91 8:33p LISEZMOI <DIR> 8-26-91 2:19p MASKS <DIR> 8-26-91 2:19p PRINT_ME <DIR> 8-26-91 2:19p 19 File(s) 0 bytes free The directories DISK1, MASKS, and INSTALL on the CD-ROM contain the application and installation software. The directories LISEZMOI AND PRINT_ME contain the documentation for the application provided on the disk. The INSTALL.EXE file is the program that controls installation of the application and the files that begin with the same four letters (in the above case IFS_) are the application data files. 2.3 Microsoft CD-ROM Extensions See the discussion of this subject in the printed booklet that accompanies this product. 2.4 Documentation for the IMF CD-ROM Applications Most of the documentation for the IMF CD-ROM Applications is contained in the directories PRINT_ME and LISEZMOI on the CD-ROM disk. This documentation has been created using very simple DOS text formatting and should print correctly on any personal computer printer. A sample of the items typically provided is given in the directory of PRINT_ME given below. Volume in drive I is IFS_001 Directory of I:\PRINT_ME . <DIR> 8-26-91 2:19p .. <DIR> 8-26-91 2:19p IFS_DOC1 ENG 29354 8-26-91 2:05p IFS_DOC2 ENG 61856 9-20-91 3:18p IFS_TT00 ENG 12110 12-07-90 10:29a IFS_TT00 FRA 12988 6-06-91 11:22a IFS_TT00 SPA 10989 6-06-91 11:26a REVISION ENG 1347 7-16-91 10:23p REVISION FRA 1681 7-16-91 10:26p REVISION SPA 1494 7-16-91 10:27p 9 File(s) 0 bytes free The items named IFS_DOCx are ducuments that provide additional detail aboul the coding and operation of the IMF products. The documents named IFS_TTxx are tutorials that lead the user through a step by step example of the use of an IMF product. The documents named REVISION provide a brief outline of the changes that are to be found in the current issue of the publication being addressed. In all cases, the extension identifies the working language of the document. 2.5 The Installation Program All IMF CD-ROM publications are shipped with a menu driven installation program. To install an IMF CD-ROM publication, follow the steps below: 1) Place the CD-ROM disk in your CD-ROM disk drive (this example assumes that this is drive D), and type D:<Enter> followed by INSTALL<Enter> 2) The very first screen will offer you a choice of languages in which you may work while doing the installation. The language you choose will also be the language in which the product operates when it is started for the first time. Please note that this initial default language may be changed changed at any time after the product has been installed. 3) Follow the instructions given on the screens by the installation program, making your choices as appropriate. You should note that the program always makes its own default choices. If you do not know which choice you prefer, these defaults are generally the best option. 4) If you wish to stop the installation you may press <Esc> at any time during the process. 2.6 Starting the IMF CD-ROM publications During the installation procedure, the files necessary for the IMF CD-ROM publication to function are installed in a directory (with the name choosen during the installation process) on your hard disk or floppy disk. At the same time a batch file with the name of the application is created in the root directory of the drive the IMF CD-ROM publication was installed on. This batch program starts the main program. After turning on your computer, type the application name (e.g. IFS_0991 for the September 1991 issue of the IFS CD-ROM publication) and press <Enter> at the DOS prompt. You will see a message on the screen that the program is being loaded. Following that, you will then see a copyright screen and be prompted to press any key to continue. If you receive an error message at this point please refer to the trouble shooting guide provided as a part of the application documentation. If you do not receive an error message, the main search mask for the application appears on the screen. 2.7 The Search Mask and Command Menu After pressing a key to continue from the title screen the cursor is located at the beginning of the first search field in a Search Mask. A search field is the area on the Search Mask where you can enter your search requests to the application. To initiate a search, you simply type valid search requests into one or more search fields. The types of searches that are valid in the application are explained in Chapter 3. You may wish to follow one or more of the tutorials as a guide through your first use of this product. Chapter 3 - SEARCH STRATEGIES ____________________________________________________________________________ In order to search for a particular term, number, or name in one of the search fields in the the IMF CD-ROM publications Search Mask, type the term, number or name into the field and press <Enter>. Multiple search criteria may be entered into a field and connected with logical operators. A Search Mask with such entries is called a search strategy. Search strategies may contain very complex combinations of search criteria. The following sections describe how to enter a search strategy. Each available search command and option is explained. 3.1 Basic Searching You can move the cursor from search field to search field using the arrow keys or PgUp PgDn. A small arrow on the top or bottom of the rightmost perimeter of the Search Mask indicates whether there are more search fields above or below the visible screen. A valid search request has one or more search terms separated by logical operators or blanks. A search request may also contain truncation symbols or parentheses. The following are examples of valid entries in an IMF CD-ROM publication: France or Germany (in a country name field) fra* or GER* (in a country name field) 1980 to 1989 (in a years field) 34* or 6* without 65* (in a subject code field) The valid logical operators are as follows: AND (+) The search terms must occur together in the search field. OR (,) Either one or the other or both of the search terms must occur in the search field. NOT (#) NOT can be used alone (e.g. NOT MONEY) to locate all records that do not contain the search term in the search field, or it can be used as a connector (e.g. "6* AND NOT 65*"). WITHOUT Same as AND NOT. ADJx The search terms must appear within x words of one another in the search field. The order in which they appear is important. If x is omitted, it defaults to 1. SAME The search terms must occur in the same field. SAMEs The search terms must occur in the same sentence. NEARx The search terms must appear within x terms of one another in the search field. The order in which they appear is irrelevant. If x is omitted, it defaults to 1. NEARSx The search terms must appear within x sentences of one another in the search field. The order in which they appear is irrelevant. If x is omitted, it defaults to 1. The valid truncation symbols are as follows: * Replaces any number of characters in the search term. It can come at the beginning, middle or end of a search term (e.g. afri* or *africa). No more than two occurrences per term are permitted. ? Replaces one character in the search term. It can be repeated and come anywhere in the search term (e.g., "11234???ZF..."). Other valid field entries are: LIKE term Searches for the term using phonetic Matching. For example, "LIKE Mayer" looks for "Meier" and "Meyer" as well as "Mayer". < x Less than x. > x Greater than x. <= x Less than or equal to x. >= x Greater than or equal to x. <> x Not equal to x. x TO y Range search. x..y Range search. NONE Find records where the field is empty. ALL Find records where the field is not empty. where x and y stand for any alphanumeric or numeric search terms. Double quotes surrounding a search term (e.g. "term") will disable the recognition of logical operators (e.g. "AND" will search for the word AND). Double quotes will instruct the software to look for the search item in the line index first, if one is available. Not every possible field entry is available for each search field. To see which entries are valid for any search field, move the cursor onto the field and press F1 (Help). You will see help text that gives you the valid entries for that field. When you are finished viewing the help message, press <ESC> to return to the Search Mask. To execute a search, enter a valid search request into a search field and press <Enter>. To leave the field without executing the search, use the arrow keys. When you execute a search, a number on the right perimeter of the search screen appears in the row of the search field. This is the estimated number of records that meet the search criteria for this search field. When the search is completed, the final number of found records that meet the search criteria is displayed. The total number of records that meet the search criteria for all fields is displayed in the Connection: line, located in the bottom right corner of the Search Mask. 3.2 The Search Command Menu At the top of the Search Mask screen you see the the IMF CD-ROM publications Search Command Menu. The command choices are listed below: <F1> Help Provides context-sensitive help. <F2> Browse Examines the search terms available for a particular search field. <F3> Display Displays all records meeting your search criteria. <F4> Connection Changes the logical connection between search fields. The default is AND. <F5> Storage Provides Load, Save, and Clear options for search criteria storage. <F6> Setup Changes various program parameters for the IMF CD-ROM publications. <F7> Quit Exits the IMF CD-ROM publications. The numbers in front of the options in the Command Menu correspond to the function keys (F1-F10) on your PC. When you press the function key, the corresponding command will be executed. The options from the Command Menu can also be chosen interactively. To activate the Command Menu, press the Tab key. The cursor moves to the Command Menu. In the second line of the Command Menu, you will notice a short description of the command where the cursor is positioned. With the arrow keys or the spacebar, you can move the cursor from command to command. Press <Enter> to execute the chosen command. Each option in the Command Menu can also be selected using the first letter of the command (for example "H" for "Help"). To leave the Command Menu, press the Tab key again, and the cursor returns to the Search Mask. Each command from the Search Command Menu is explored in more detail in the following subsections. 3.2.1 Help You can get on-line help at any time by pressing <F1>. If you are located within the search mask, you will receive help on the current search field. If you are currently within a function of the system, you will receive help on the function you are using. After viewing a help message, press <Esc> to return to the Search Mask or current window. 3.2.2 Browse Browse enables you to look at the list of available search terms for a particular field in the Search Mask. An index term can then automatically be copied into the search field prior to initiating a search. Choose Browse from the Search Command Menu using <F2>. If there is more than one available set of search terms for a particular search field (for example, Words or Entries), a pull-down menu appears. Choose either Words or Entries from the pull-down menu using the arrow keys and press <Enter>. Your choice depends on which type of search term you would like to browse: Words Individual words from the index. Entries Complete entries from the index. Try choosing Words. You will be presented with a browse window. The cursor is positioned at the first index item. You can examine the index entries using the arrow keys or <PgUp><PgDn>. You can also type the first characters of the search term you would like to examine. The cursor moves to the appropriate point in the browse window. If you find a term you would like to search for, position the cursor on the term and press <Enter>. The term will automatically be copied into the search field. The term will be surrounded by quotes in the search field (e.g. "MONETARY") if the term is from a line (entry) index. Press <Enter> again to execute the search. If you do not want to bring a term into the Search Mask, press <Esc>. The cursor will return to the search field. To select multiple terms from a browse window, position the cursor in the search field one space to the right of the last search term and then choose Browse from the Search Command Menu using <F2>. Select a term from the browse window and press <Enter>. The additional term will automatically be copied into the search field, connected to the previous term with a logical OR. To replace a search term in the search field with another from the browse window, position the cursor anywhere on the term to be replaced and then choose Browse from the Search Command Menu using <F2>. The term to be replaced will be highlighted. Select a search term from the browse window and press <Enter>. The selected term will automatically replace the chosen term in the search field. To select word stems (e.g. COL) from a browse window, use the arrow keys to highlight the portion of the search term you would like to search for. Press <Enter>. The term will automatically be copied into the search field with a right truncation symbol (*) appended to the right of the stem. Press <Enter> again to execute the search. 3.2.3 Display Display is used to display the records in the found set; that is, those records that meet your current search criteria. Please refer to Chapter 4 - Display, Print and Export for details on the various options for displaying, printing and exporting information contained in your retrieved records. 3.2.4 Connection Connection is used to modify the logical boolean connection between search fields. The default connector is AND. You can use AND, OR, or WITHOUT to connect individual search fields. Choose Connection from the Search Command Menu using <F4>. The current logical connection (AND, OR or WITHOUT) will be displayed to the left of each search field that contains an entry, and each search field entry will be surrounded by parentheses. To change the logical connection between search fields, move the cursor to any field containing a search entry by using the arrow keys. Then press the spacebar to toggle the logical boolean connector. After pressing <F4> or <Enter>, notice that the Connection: summary at the bottom of the screen changes to reflect your choice. If the default logical connection (AND) is valid for all search fields, no connection operator or connection name will be shown in the Connection: line. 3.2.5 Storage Storage is used to save or to retrieve search strategies. It is also used to clear the current search screen of search criteria. Choose Storage from the Search Command Menu using <F5>. A pull-down menu will open. The menu contains the following choices: Load Load a previously stored search strategy into the Search Mask. Save Store the current search strategy under a file name of your choice. Clear Clear the current Search Mask of search criteria. Choose an option from the pull-down menu using the arrow keys and press <Enter>. When loading or saving a search strategy, a file selection window will open. Use the arrow keys to select a file name and press <Enter>. When saving a search strategy, you may also type a new file name into the input window. To erase a previously stored search strategy, select the name of the search strategy and press <Ctrl>-<Enter>. 3.2.6 Setup Setup is used to choose the language and Search Mask formats. Choose Setup from the Search Command Menu using <F6>. A pull-down menu will open. The menu contains the following choices: Language The language for the user interface. Press the spacebar to view the options and then choose one using the arrow keys and press <Enter>. Search Format The format for the search screen. Press the spacebar to view the options and then choose one using the arrow keys and press <Enter>. Screen Colors Use this option to alter the display attributes for active items, input fields, screens, found term(s), menus, and windows. Use the arrow keys to highlight a screen element, and press the spacebar to display an attribute adjustment panel. Use the arrow keys to adjust the appearance of the word "Sample" to your liking. Press <Enter> to confirm an attribute adjustment panel, and <Esc> to exit the menu. Search Mode Press the spacebar to toggle between the exact and extended modes. Use exact to search for the exact term as entered. Use extended to find records containing components of the words in the search entry, i.e., parts of acronyms or hyphenated words. Any changes made in the Setup menu will become the defaults the next time the application is used. 3.2.7 Quit Use Quit to leave the IMF CD-ROM publications and return to DOS. Choose Quit from the Search Command Menu using <F7>. A Verify window will appear if the Search Mask contains entries. Choose Yes to quit the IMF CD-ROM publications. You will be returned to DOS. Choose No to remain in the IMF CD-ROM publications. __________________________________________ Chapter 4 - DISPLAY, PRINT and EXPORT This chapter describes the commands and options available in the IMF CD-ROM publications for displaying, printing and exporting selected information from records you have retrieved. After you have found a set of records that meet your search criteria (please see Chapter 3 - Search Strategies), choose Display from the Search Command Menu using <F3>. 4.1 Basic Display If there is at least one record in the found set, the IMF CD-ROM publications will show you the found record(s). If there are multiple records in the found set, the IMF CD-ROM publications will first display the records in list format. The list format displays each record on one or more lines of the screen in an abbreviated format. The cursor is positioned on the first record in the found set. At this point you may use the arrow keys or <PgUp>, <PgDn>, <Home> or <End> to move the cursor through the list of records. To select individual records from the list for viewing in full record display format, press <Enter> or the <F2> key when the cursor is positioned on the record. If there is only one record in the found set, the IMF CD-ROM publications will display the record in full record display format. The full record display format shows all available information about a record. 4.2 The Display Command Menu At the top of the screen you see the Display Command Menu. The available menu choices are: <F1> Help Gets on-line help. <F2> Full/List Switches between full and list display modes. <F3> Format Selects a different display format. <F4> Sort Sorts the found record set according to the contents of a specific field. <F5> Output Prints or exports information from the found set of records. <F6> Jump Jumps to a specified record number within the found set. <F7> Image Displays the images associated with the selected record. <F8> Done Returns to the Search Mask. These choices will be explained in more detail in the following subsections. 4.2.1 Help You can get on-line help at any time by pressing <F1>. 4.2.2 Full/List Use the Full/List command to toggle between the list display format and the full record display format. Choose Full/List from the Display Command Menu using <F2>. The display format will change from list format to full record display format or vice-versa. If the contents of a record extend beyond the lower boundary of the screen, a small down arrow indicator will appear on the lower right perimeter of the screen. Use the arrow keys and <PgUp><PgDn> to move through the data. Your search terms will be highlighted in the data. If the contents of a record extend beyond the right boundary of the screen, you may scroll to the right or left using the <Ctrl>-rightarrow or <Ctrl>-leftarrow with <PgUp><PgDn> to move through the data. Your search terms will be highlighted in the data. 4.2.3 Format Use the Format command to choose a different Display Mask or list format, and to select which fields from the database will be displayed. You also use this command to alter the appearance of images on the screen. Choose Format from the Display Command Menu using <F3>. A pull-down menu will be displayed. The pull-down menu contains the following choices: Display Format With the cursor positioned on this menu choice, press the spacebar to obtain a menu of available display masks. Display Fields With the cursor positioned on this menu choice, press the spacebar to get a menu of display fields. Using the spacebar, check off those fields you wish to be displayed for each record. Use <Ins> and <Del> respectively to insert and remove all checkmarks. List Format Press spacebar to obtain the list of available formats. Default Size Press the spacebar to toggle between three choices that change the size and scale of the image on the screen. 1:1 puts the image up in its original size. Full Page scales the image to fit on the screen in its entirety. 1-D Fit scales the image so that the smallest dimension of the image is expanded to take up the entire width or depth of the screen. This does not ensure that the entire image will show on the screen. Use Full Page to put the entire image on the screen. When an image is on the screen, you can toggle the Default Size command choices using the keychord <Alt>-S. Zoom... Use Zoom to zoom in on your image. When you select Zoom, a box appears enabling you to choose the area you want to zoom. Size the zoom box using the <Ins> key to shrink the box and the <Del> key to enlarge the box. Position the box using the movement keys described in the Image section later in this chapter. Press <Enter> when you have selected the area. When an image is on the screen, you can use <Alt>-Z to invoke Zoom. If you invoke the Format command when viewing a list format, only the Display Fields and List Format choices will be available. If you invoke the Format command when viewing a full record display format, only the Display Format and Display Fields menu choices will be available. The Default Size and Zoom choices are applicable only when there are images associated with the current record and <F7> Image has been invoked. 4.2.4 Sort Use the Sort command to sort the records in the found set according to the contents of selected fields. Only those fields that have non-word indexes and were specified as sort fields are available. Choose Sort from the Display Command Menu using <F4>. A pull-down menu will be displayed. The following options are displayed: Sorted by... Selects the field to sort by. Press the spacebar to display a menu of available sort fields. Sort Order Specifies ascending or descending sorting order. Press the spacebar to toggle between Ascending and Descending. Details Press the spacebar to open the Sort Details entry window, which has the following options: Unindexed Docs The setting in this entry area controls whether to Keep or Omit records from the sort list which do not contain occurrences of the sort field. Press the spacebar to toggle between Omit and Keep. Mult. Indexed (Multiply Indexed) The setting in this entry area controls the placement in the sort list of records that have multiple items in the index for the sort field. The records can either appear in the sort list one time, at their First occurrence in the index; or Sort can Duplicate the record each time it occurs in the index. Sort... Select this option to initiate the sorting of the found record set. 4.2.5 Output Use the Output command to print or export all or part of the information in the found set. Choose Output from the Display Command Menu using <F5>. A pull-down menu will be displayed. The following options are displayed: Print... Prints the found set. Print One... Prints the current record or records, or image page according to the settings in the rest of the menu. To File... Downloads the found set to a file of your choice. Output Type Sets the data format for printing or exporting. Text Format Selects a mask format to be used for the output of records. Output Fields Selects fields for export or printing. Details... Selects record ranges, printer type, field names as headings, and printer page control settings. Load settings Loads previously saved output settings. Save settings Saves the current output settings in a file. These options are explained in more detail in the following sections. 4.2.5.1 Print... Use Print... to print according to the current output specifications. The Print... command is available only when the Output Type is set to Formatted Text. When you are ready to print the records from the found set, position the cursor on Print... and press <Enter>. If your printer is connected and on-line, the selected records will be printed according to the current output settings. 4.2.5.2 Print One... If you are in graphics mode, this option prints the current image page, or the current image page and the associated record text, according to the Print Image(s) setting described under Details below. In text mode, Print One... prints all text for the data record. 4.2.5.3 To File... Use To File... to download the found set to a file of your choice. The To File... command is available for all output types. When you are ready to output the records from the found set to a file, position the cursor on To File... and press <Enter>. A file selection window will open. Choose an existing file name using the arrow keys and press <Enter>, or enter a new file name and press <Enter>. The chosen records from the found set will be output according to the current output specifications under the chosen file name. A pop-up window shows the progress of the exporting task. 4.2.5.4 Output Type Use Output Type to choose the data format for printing or exporting. Move the cursor to Output Type and press the spacebar. You will be presented with a menu containing data formats. The available formats are: Formatted Text Text in the format chosen under Text Format will be output to the printer or to a file when you invoke the Print... or To File... commands. The character set for output will depend on your choice of Printer Type under Details. WordStar Text Text in the format chosen under Text Format will be exported to a WordStar (tm) file when you invoke the To File... command. The character set for output will be the WordStar (tm) character set. Comma The contents of the fields selected with Delimited the Output Fields... command will be exported in comma delimited format when you invoke the To File... command. Each field's contents are delimited from the next by a comma. Text fields are enclosed in double quotes (""). A carriage return/line feed indicates the end of record. This format can be used by many popular mail-merge programs, including WordStar (tm). The character set is the IBM PC character set (8 bit). Semicolon The contents of the fields selected with Delimited the Output Fields... command will be exported in semicolon delimited format when you invoke the To File... command. Each field's contents are delimited from the next by a semicolon. Text fields are enclosed in double quotes (""). A carriage return/line feed indicates the end of record. This format can be used by many popular mail-merge programs, including Microsoft Word (tm). The character set is the IBM PC character set (8 bit). dBASEIII(+) The contents of the fields selected with the Output Fields... command will be exported in dBASE III (tm) (*.DBF) format when you invoke the To File... command. Field names are automatically included. The character set is the IBM PC character set (8 bit). Field widths can be specified using the Output Fields... command. Lotus The contents of the fields selected with the Output Fields... command will be exported in Lotus 1-2-3 (tm) format (*.WKS) when you invoke the To File... command. The Lotus International Character Set (LICS) will be used. DIF The contents of the fields selected with the Output Fields... command will be exported in Data Interchange Format (DIF (tm)) when you invoke the To File... command. The character set is the IBM PC character set (8 bit). Fixed Field The contents of the fields selected with the Output Fields... command will be exported in fixed field format when you invoke the To File... command. Field widths can be specified using the Output Fields command. Choose a data format using the arrow keys and press <Enter>. Your choice is shown in the output pull-down menu. 4.2.5.5 Text Format Use Text Format to choose a Print Mask format for printing or export. The found set of records will be printed or output in the chosen format. Text Format is only valid for the Output Type entries Formatted Text or WordStar Text. With the cursor positioned on the Text Format entry area, press the spacebar to open a selection window. You will see a menu of available Print and Display Masks. Choose a Print Mask or Display Mask format using the arrow keys and press <Enter>. Your choice is shown in the output pull-down menu. 4.2.5.6 Output Fields Use Output Fields... to select the fields that are to be printed or exported. If Output Type is set to Formatted Text or WordStar Text, the fields available are limited to those contained in the Print Mask or Display Mask you selected with Text Format. If the Output Type is set to Comma Delimited, Semicolon Delimited, dBASE III(+), Lotus, DIF, or Fixed Field, you will be able to select any of the fields from the database, provided that exporting for these fields is permitted. Field widths can also be specified using the Output Fields... command for dBASE III(+), Fixed Field, Lotus and DIF output types. With the cursor positioned on the Output Fields... entry area, press the spacebar to open a selection window. You will see a list of available fields for the database. With the cursor positioned on any field, use the spacebar to toggle the checkmark on and off. Only those fields with checkmarks will be printed or exported. Use <Ins> and <Del> respectively to turn on and off all of the checkmarks. If desired, type in a new width for any field (only for Lotus, dBASE III (+), DIF or Fixed Field output types). In the case of Lotus, the width determines the column width in the spreadsheet and not the width of the field itself. 4.2.5.7 Details... Use Details... to specify record ranges and printer types and to determine whether field names should be output with the data as headings. You also use this command to set the page length used by the printer, how end-of-page conditions are handled, and whether the search criteria should be output with the data. With the cursor positioned on the Details... entry area, press the spacebar to open the Output Details pop-up window. The available entries are explained in the following sections. 4.2.5.7.1 Document Ranges The First Document and Last Document entry areas of the Output Details pop-up window are used to specify the range of records from the found set which are to be printed or exported. With the cursor positioned on either the First Document or Last Document entry area, press the spacebar to open an entry window. Type in the number of the record, and press <Enter> to confirm. Your choice will appear in the entry area. (Note that an entry of "1" in the First Document entry area is unnecessary, as this is the assumed default. The last record number in the found set is the default for the Last Document entry). Only the selected range of records will be printed or exported. 4.2.5.7.2 Printer Type Use Printer Type to select the type of printer you are using. This option is valid only when the Output Type is set to Formatted Text. The printer type also determines the character set which will be used for outputting Formatted Text. With the cursor positioned on the Printer Type entry area, use the spacebar to toggle between available printer types. The following choices are available: Standard 8-Bit Prints characters according to the complete 256 character IBM PC character set (extended ASCII). 7-Bit National Prints characters according to the 7 bit national character set corresponding to the Current Language for your application. Graphics characters (lines, bars, etc.) are translated to non-graphic approximations (e.g. equals sign, plus sign, etc.) LaserJet Prints characters according to the Hewlett Packard 8 bit character set commonly used by laser printers. 4.2.5.7.3 Output Field Names Use Output Field Names to specify whether the field names should be output as headings. This option is only valid for the following output types: Comma Delimited Semicolon Delimited Lotus DIF Fixed Field For the text output types (Formatted Text and WordStar Text), all text in the mask is output, including field names whenever they appear in the text. For dBASE III(+), the field names appear as a matter of course as the column names in the *.DBF file. For DIF, the Output Field Names setting determines whether LABEL entries will be output. In the remaining output types, the first output record will consist of the field names, resulting in one more record being output than the number in the found set. With the cursor positioned on the Output Field Names entry area, press the spacebar to toggle between Yes and No. Choose Yes if you would like to output the field names along with the data; otherwise choose No. 4.2.5.7.4 Print Controls Use the Print Controls portion of the Output Details window to control the following settings: Print Search Set this option to Yes to put one copy of w/docs the search criteria for the record(s) being printed or exported at the beginning of the output. Use the spacebar to toggle between yes and no. Page Length Specifies the printable lines per page. Press the spacebar and type in a desired length in number of lines. Enter 0 (zero) for continuous paper (e.g. labels). Page eject Specifies when a form-feed character should be inserted into the output, i.e., when the printer should advance the paper to a new page. Choose every doc for a new page after each record; choose end of page for a new page when no lines are left on a page; if doc crosses means that if not enough lines are left on the page to fit the complete record, form feed will occur. Press the spacebar to toggle the entry among these choices. 4.2.5.7.5 Print Image(s) Use the spacebar to toggle between three choices: Yes (images only) to print only the images associated with the record; Yes (text + images) to print the text and images of the record; and No (text only) to print only the text of the record. Note: A standard Hewlett-Packard printer runs out of memory when you print some images. You can buy extra memory for your printer. However, downloading fonts to the printer can take up the memory needed to print an image. 4.2.5.8 Load Settings Use Load settings... to load a previously saved output settings file (*.OTF), which includes the settings for Output Type, Text Format, Output Fields..., and Details.... With the cursor positioned on the Load settings... area, press <Enter> to open a file selection window. Use the arrow keys to select a file name, and press <Enter> to confirm. The settings specified by the chosen file will be loaded and will replace the current settings. The default output settings for the IMF CD-ROM publications are those which were loaded the last time the Save settings ... or Load settings... command was invoked. 4.2.5.9 Save Settings Use Save settings... to save the current output settings under a file (*.OTF) of your choice. The file will contain the current settings for Output Type, Text Format, Output Fields..., and Details.... With the cursor positioned on the Save settings... area, press <Enter> to open a file selection window. Use the arrow keys to select a file name, and press <Enter> to confirm. You may also type a new file name into the <<new file>> entry area and press <Enter> to confirm. The current output settings will be saved in the named file. 4.2.6 Jump Use Jump to move to a different record within the found set. Choose Jump from the Display Command Menu using F6. You will be requested to enter a record number. Enter the record number for the record you would like to jump to and press <Enter> to confirm. The specified record will be displayed. If you are using the image capability of the IMF CD-ROM publications, selecting Jump will display a menu with two choices: Document Select Document to enter the number of the record you want to jump to. When you press <Enter>, the system displays a menu for you to enter the number of the record. Image Page Select Image Page to enter the page number of the image you want to jump to. For example, if a record has several images associated with it, you can use this option to go directly to a specific image. When you press <Enter>, the system displays a menu for you to enter the image page number you want to jump to. 4.2.7 Image Use Image to display images associated with the record in the current full dislpay screen. The images displayed are compressed CCITT Group III or IV facsimile images. If the displayed record has an associated image, select Image from the Command Menu using <F7>. The full display screen will be replaced by the image. The Image choice will be disabled if there is no image associated with the record. Once you have an image on the screen, you can perform the following operations: Ins Use this key to enlarge the image. Del Use this key to shrink the image. arrow keys Use the arrow keys to navigate around the image on the screen. PgUp, PgDn Use these keys to scroll one screen up or one screen down in the image. Shift-arrow Use the Shift key in combination with the arrow keys to scroll left, right, up or down in small increments. These key combinations can be useful for exact positioning of the image on the screen. + Use the plus key to advance one page within the current image document. - Use the minus key to go back one page within the current image document. <Esc> Use the <Esc> key to return to the main Search Mask. To return to the full display screen, use <F7> Image. Alt-Z This key combination enables you to zoom in or out on an image. Alt-S This key combination enables you to change the default size of the image on the screen. Alt-F This key combination changes the default size of the image to Full Page. Alt-1 This key combination changes the default size of the image to 1:1. Alt-I This key combination changes the default size of the image to 1-D Fit. 4.2.8 Done Use Done to leave the display mode and return to the Search Mask. Choose Done from the Display Command Menu using <F8>. You will be returned to the Search Mask. __________________________________________ Chapter 5 - THE the IMF CD-ROM publications DATABASE The purpose of the IMF CD-ROM publications is to give you rapid access to a very large amount of the IMF CD-ROM publications-related data from your PC. This chapter describes the structure of the IMF CD-ROM publications and the access options for the the IMF CD-ROM publications database. 5.1 Records The the IMF CD-ROM publications database is organized like a giant archive. The information about an individual the IMF CD-ROM publications item is collected in a record, one record per the IMF CD-ROM publications item. The size of the record depends on the amount of information available for that the IMF CD-ROM publications item. Each record is built up like a form in which the individual data is entered in the various fields on the form. Unlike a form, however, the individual fields in a record can be as long as necessary to hold all of the available information. The number of fields that you find in a document is not always the same. Fields that do not contain information will not be shown on the screen. 5.2 Fields Access to particular records takes place through their field contents. In order to find a particular record or set of records, the contents of at least one field per record must be entered in the Search Mask. You can search for any word or part of a word in a given field. More details about the search possibilities are given in Chapter 3. 5.3 Organization of the Database